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Office Manager & Company Secretary

This is an exciting opportunity for someone with corporate governance experience to work with a well-established charity at a very exciting time in its development. The position would suit applicants with an organised but flexible approach and the ability to hit the ground running.

The role in brief

· Accountable to: Chair of Trustees

· Purpose of Post: To provide administrative support to the Chair of Trustees, to undertake company secretarial duties and to fulfil all administrative tasks necessary for the efficient operation of the charity and its offices

· Contract: Part time, 21 hours per week

· Salary: circa £25,000 pro rata, depending on experience

· Deadline for applications: 14th September 2020

· Interviews: w/c 21st September 2020

About us

We're a UK-based charity with 60 years’ experience of offering life-changing opportunities to young people from disadvantaged communities around the world. Our scholarships allow students to complete their secondary education in the UK, giving them the chance to realise their potential and make a difference. Please browse our website and social media channels to obtain a better idea of what we do.

Job Description

Main Tasks

Development and implementation of budgeting and reporting procedures (Sage, Donorflex, Excel and Word) and overseeing the completion of an annual budget for submission to the Board of Trustees

Updating the donor database, Donorflex to ensure all donations are recorded and donor records are accurate

Development and implementation of a reporting system to ensure the Board of Trustees receive the information they require to fulfil their statutory and regulatory duties


Administration of all aspects of statutory reporting to Companies House and the Charity Commission acting in the company secretarial role


Advising the Chair of Trustees on developments affecting the governance of the charity


Supporting the Chair of Trustees in scheduling and running Board Meetings, distributing board papers, taking minutes and ensuring that minutes are properly recorded and action items completed


Acting as the first point of contact for all the charity’s suppliers and ensuring that the charity secures the most cost-effective deals for everything from stationery to IT


Ensuring the smooth running of the charity’s offices, liaising with the landlord where necessary


To be responsible for Health and Safety across the charity’s offices

To attend Trustee meetings as required and take minutes

In addition: Such other duties as may from time to time be required

How to apply

Download the full job description(PDF), and complete the application form (.doc) and return before Midday on 14th September 2020 to Susan Walton at If you have any further queries, please email Sue or call us on 01424 870444.

Thank you for your interest in this position, and good luck with your application!

Please feel free to share this listing with your friends, families and colleagues.

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Inspiring young people to make a difference in the world.